Moving offices due to growth or down scaling can have a major impact on any business and getting it right is vital so that you do not lose customers. There are many things you need to consider so well thought out planning is essential.
Do not overlook the difficulty and make sure you hire professional help to get it done in the best possible way. If you have ever moved house before you will know just how stressful and hard it can be. Moving business location is far more difficult as there are lots more things that can go wrong.
If you are leasing or renting a property you will need to know exactly what was in the contract stipulations that you signed. If you do not follow these then you stand a very good chance of losing your deposit which can be a considerable amount of money. It may even put the company in danger if it is one that is struggling for cash flow.
State Of Property
You will need to leave the property in the exact same state as you found it in which will mean hiring end of lease cleaners who specialize in this type of work. They will make sure that everything is cleaned to the highest standard in order to make sure that you get your deposit money back. As well as end of lease cleaning you will need to repair anything that is broken so hiring a handyman for the day may be a good option if there is work that needs to be carried out
Leases have an attached inventory list which you will need to get a copy to make sure that everything on it is still in the property and working. If you do not have items on this list the cost of replacing them will be deducted from the deposit money and if it is greater you will end up with an additional bill to pay. If you have been in the office for a long time there is bound to be a lot of wear and tear that needs to be brought back up to its original standards unless stated in the lease otherwise.
Do Not Underestimate
A big mistake by many is that they underestimate the amount of work that needs to be done so they decide to do it on their own. Without professional help who fully understand the process and are highly skilled in this area you will find it extremely difficult. The amount spent on hiring office removal experts and end of lease cleaners is money well spent. You will be thankful that you did it and it will also give you insurance should anything get broken in the process along with avoiding injury.
You will need to design an action plan so that your business is still able to trade while it relocates. This means setting up the new property before commencing the move so that staff can start working straight away so you do not suffer a slow down on production or sales.
In advance of the move, you need to talk with a number of specialist office relocation firms and get them to come to give you a quotation. If you have specialized equipment that needs moving it is important that planning can be made.Specialist removal equipment may have to be used depending on the business type which takes much planning. Starting this process early will give you the time and peace of mind that everything is in place to make the move go as smoothly as possible.
Let Your Customer Know
Another costly mistake that is made is not letting customers know about the move. To do this can take a lot of time as you will need to update all the sites which advertise your services along with the address. If you do not carry this out as soon as possible then potential customers could turn up at the wrong location and your business will suffer as a result.
Let Your Suppliers Know
As well as letting your customers know about your move you will need to tell all of your suppliers, utility companies and anyone else associated with the business. If you are tied into contracts you need to check that you are able to move them to your new location with you or you may end up facing an expensive fine.
Planning in advance is the key to successfully changing offices and making sure that your business does not suffer. Seek help from professionals in the business of office removals along with looking for a specialist end of lease cleaners to make sure you get your deposit money back. Do not underestimate how difficult this is going to be as it will backfire and could end up damaging the business.
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