Tech Tools to Boost Productivity in the Digital Environment

Working in the digital environment is not the same as performing the traditional office tasks in your cubicle. There are so many new trends, requirements and standards that even the best-adjusted employees sometimes have trouble keeping up.

Tech Tools to Boost Productivity

On the other hand, tech-savvy office workers often find a way to work around these obstacles with a cunning use of adequate gadgets or digital tools for the job. With this in mind, here are five tech tools to boost your productivity in the digital environment.

1. Multiple monitors

One of the things you need to keep in mind is that multitasking is demanding, yet, it is a skill one must possess to stay productive in the digital environment. One of the tech trends that can make it more efficient is the trend of adding multiple monitors to your digital arsenal. Think about it, there are so many situations where you need to write something down and look at the source material at the same time.

Needless to say, being able to do this without switching tabs or browser windows is a great boon. In other words, researchers, copywriters, video editors, web designers and programmers all benefit greatly from this practice. Moreover, even professional streamers get to boost their productivity with this practice, seeing as how they can play games or handle their tutorial, while simultaneously keeping one eye on the chat.

2. Using templates

Even in positions that require a high level of creativity, sometimes, the most cost-efficient option is to simply go with templates. This is particularly useful in the field of HR, where a single formula can be re-used over and over again, often with a minor alteration to its original form. Apart from this, a person who is constantly on a lookout for a more lucrative business proposal might look into various templates the next time they decide to update their CV or resume. This way, they can gain a serious competitive edge over all other applicants, while preventing this task from distracting them from their regular duties.

3. Boosting your focus

Another thing you need to try out is using technology to boost your focus and avoid distractions. There are several ways to do so. You see, a lot of people like how mechanical keyboards feel under the tips of their fingers, yet loathe the noise they produce. Luckily, it is possible to find a silent mechanical keyboard and get the best of both worlds.

Aside from this, you might also want to look for adequate headphones that can cancel as much of the outside noises as possible. In order to additionally boost your focus, you can try to look for work-stimulating sounds online. For some people, the sound of soft rain, the crackling of fire or even a sound of the ocean might do the trick. Fortunately, all of this audio can be found on YouTube or you can even download an app that is specifically made for this purpose.

4. Chat communication

According to one survey, about 45 percent of all adult Americans telecommute, at least part-time. What this means is that they often participate in projects where they never even meet other members of their team in person. This is where IM services like Viber, Skype or even Facebook Messenger can come in handy. Furthermore, this can be as useful in the actual office, as a mean of team communication.

Imagine an open office space with about 30-50 employees in it. Now try to envision what would happen if all of them started communicating out loud at the same time. Needless to say, this is something you want to avoid at all costs. Still, in order for this to become an aid and not a distraction, you need to adopt an adequate team chat culture. In other words, you need to learn how to focus on the task at hand while the notification light is flickering, how to mute non-relevant chat groups and how to be concise in order not to distract others.

5. Collaboration tools

In the previous section, we talked about working remotely on a large project and the importance of communication for its success. Nonetheless, not all communication is verbal. Sometimes, sending a screenshot or a file can be much more efficient than typing in line after line.

This is particularly handy if you aim for the recipient to alter the file and send it back. Add to this the fact that all of these tasks may need to be done in a certain timeframe and what you get is the full importance of collaboration tools for the workplace of the 21st century. In fact, all of the above-listed can be applied to an actual office, as well, which means that the significance of these tools is not restricted to telecommuters.

Conclusion

At the end of the day, in the competitive business world of 2018, you need all the help you can get in order to stay ahead. As time goes by, your supervisors will expect greater results, the projects will become more demanding and deadlines will become tighter. This is why you need any competitive edge you can possibly get your hands on. Luckily, this is exactly what these tech tools provide.

Emma Miller

Emma Miller is a Sydney based writer with a degree in marketing. Interested in digital marketing, social media, start-ups and latest trends. She's a contributor at Bizzmark blog.